How to run an efficient fleet

efficient fleetOperating and managing an efficient fleet doesn’t have to be a gruelling task. Follow these five simple steps to get the most from your business vehicles and drivers in the safest, and most cost-effective way.

 

Fuel cards

Fuel cards not only make purchasing fuel easier for your drivers, but with account management software, business administrative tasks are simplified. Take an advantage of the reporting tools to gain a complete overview of your fuel usage and spend.

Detailed historical reports on fuel purchases, and usage by vehicle, driver or group can help you detect any inefficiencies in your business mobile workforce. Making changes based on the data provided improves efficiency and reduces your fuel bills.

Stay on top of maintenance

Routine vehicle service and maintenance are essential for the longevity of your vehicles. Regular inspections, and continuous monitoring means that you can keep your vehicles at optimal performance, and detect any issues before they become a costly problem. With these preventative measures you can reduce breakdowns, accidents caused by faults, and the time vehicles are out of commission.

Telematics

Telematics is a powerful monitoring tool, which can assist in preventative maintenance as mentioned above, but it can also provide actionable data to help reduce fuel consumption, improve driver behaviour, and reduce incidents of unauthorised vehicle use.

You can also monitor when equipment is running and performing billable hours, or when vehicles and employees arrived/left a job, helping you manage overtime requests and potentially saving money on unnecessary labour costs.

Set driver performance goals

While all drivers should be held to high-performance standards, bad habits can sometimes creep in and be hard to combat. Once you’ve installed telematics or have been monitoring the data recorded via your fuel card account management software, you may notice some inefficiencies in driver behaviour.

Training sessions should be recurring for all drivers, new and experienced, to keep them fresh on best driving practices and regulations.

Incentivising drivers for doing a good job, such as achieving high fuel efficiency, performing vehicle inspections regularly, or exhibiting high driving performance will not only mean a safer fleet, and less fuel but will also increase the lifecycle of vehicles and less maintenance fees in the long run.

Maximise vehicle utilisation

It makes much more economic sense to run fewer vehicles at full capacity, rather than multiple vehicles at half capacity. The cost of running one smaller, full vehicle is less than the cost of a larger, half-full vehicle.

Planning jobs on the return routes avoids empty trucks using fuel without purpose, and increases the productivity of your fleet. Carefully utilisation of your business vehicles will ensure that you get the most ROI from your assets.

No matter how many vehicles your business operates, combining all of these solutions will ensure a smooth running, efficient business.