Thu, 13 May 2021
Home visits mean fuel spending is an essential part of care work and something that must be managed carefully. This article explains the key ways fuel cards can help carers and care companies do their work, which include:
We’ve also listed some fuel cards that iCompario’s experts have recommended for carers.
Driving is an important part of care work. Your carers need their vehicles to visit the people they support and they need fuel to make these journeys.
These essential journeys cost your agency or care home money, demand that your staff have ready access to fuel and must be logged as business journeys to ensure they’re properly recorded for tax purposes — so your company can send a claim for a refund on the VAT to HMRC.
Fuel cards can help you with all of these things and we explain exactly how they do so.
Fuel cards can help care home businesses to save money. They do this in two key ways:
But having spending oversight isn’t only a way for your care business to save money. It’s also a way for you to help your carers use the mileage allowance relief (MAR) system. This is because if you select a fuel card with account management software (such as Velocity) then it can record the number of miles your carers have travelled, providing the data needed to calculate their MAR entitlement.
MAR works by increasing the amount of income your carers can earn before they start paying tax, if they’re using their own car to make home visits.
The current MAR rate is £0.45 per mile for up to 10,000 miles and £0.25 per mile when your carers exceed 10,000 miles — less any contributions you (as their employer) makes. This means that if your carers drove 10,000 miles without any mileage contributions from yourself then MAR would allow their personal tax allowance to be increased by £4,500.
The Texaco Fastfuel Fuel Card is a great example of how you can save money through fuel discounts. It allows you to buy petrol and diesel at wholesale prices, meaning that care companies and their carers can make significant savings on their fuel.
The BP Plus Fuel Card is one of the best cards for getting a simple and accurate oversight of your fuel spending. It comes with the Velocity online portal, a tool that records every fuel transaction within minutes of it being made. Velocity enables care company managers to quickly see where money is being spent by carers on fuel and spot opportunities to reduce spending.
Fuel cards make it easy for carers to find the most convenient and cost-effective stations near to where they work and the residences of the people they support.
Your full cards do this via e-route software and station finder apps. This technology shows you both branded (like BP) and independent petrol stations, including their opening hours.
This means carers can plan their journeys in advance and avoid the risk of needing to take a detour to refuel their vehicles. The result is that carers save time by staying on route and save money by taking the shortest possible routes to their destinations.
Fuel cards are a safe way for your carers to pay for the fuel they need to make home visits. Your staff pay for their petrol or diesel using a PIN protected card, which means they don’t need to carry cash around for these purchases and worry about any money going missing.
Fuel cards are also more secure for your care business. The reason for this is that you can set limits on them and (if you select one with account software like Velocity) get alerts when your carers are misusing the cards you issue to them. These are the alerts you can get:
This means that fuel cards offer a safe and secure payment method for both your care business and your care workers.
There are many different fuel cards for carers that you can pick from. We’ve highlighted five cards that offer great benefits for carers. Click on the link below to find out more information about the card(s) you’re interested in.
|Fuel Card Name||Key Benefit||iCompario Star Rating|
|Texaco Fastfuel Fuel Card||Weekly discounted fuel prices||⭐⭐⭐⭐⭐|
|BP Plus Fuel Card||Velocity online account portal||⭐⭐⭐⭐|
|fuelGenie Fuel Card||Pay supermarket price for fuel||⭐⭐⭐⭐|
|Shell Multi-Network Fuel Card||Accepted at major fuel stations||⭐⭐⭐⭐|
|JetCard Fuel Card||Competitive pump prices||⭐⭐⭐⭐|
Having fuel cards can save your business money, do your driver fuel expenses claims automatically and make it a 30-second job to reclaim your fuel VAT. As a free comparison site, iCompario can find you offers on cards from all the big oil companies or multi-brand cards, and deals with no minimum purchase or tie-in contracts.