How to use a fuel card
Fuel cards are very easy to use. In simple terms, instead of using personal cash or a company credit card, the employee uses a fuel card to pay for their fuel at a petrol station. The company is then billed directly for the fuel.
It’s important to note that most fuel cards are only valid within a specific network. For example, the Shell Multi-Network Fuel Card is valid at Shell, Esso, Texaco, Gulf, and Gleaner petrol stations. However, if you want to fill up at a supermarket petrol station, you need a fuel card that is valid at Morrisons or Tesco, like the FuelPlus Fuel Card.
Whichever fuel card you choose, the provider will collect data for all the transactions made on the card and send the business a consolidated invoice for all purchases of fuel.
From the user’s perspective, this is a step-by-step overview of how to use a standard fuel card:
- Pull up at a petrol station covered by your fuel card’s network
- Fill up your work vehicle with the required amount of fuel
- Present your fuel card to the petrol station cashier
- When prompted, put your unique PIN into the fuel card’s point of sale (POS) terminal
- Provide details of mileage if required (some business record mileage)
- The cashier will then process the payment using the fuel card
- The user will be asked to authorise the transaction with a signature